This is where the minutes and Financial Statements will be accessed via a number of download links.
Standing orders contain the list of prices and charges for specific items and services within CARO’s operation. These include prices for memberships, dog registrations, judge application and trial applications, run fees etc. They also detail what CARO pays for services rendered to maintain operations, and penalty fees assessed.
These are reviewed periodically as the need arises. Where possible the dates have been included with each item.
CARO STANDING RESOLUTIONS
Reviewed & updated 2025
APPLICATION & REGISTRATION FEES
Annual membership fees: (amended for 2025)
Regular Members – $27.50
Professional Members – $50.00
Dog registration one-time fee: (amended for 2025)
For members – $20.00
For non-members – $40.00
Application for Judging Certification: (effective Nov 2, 2024)
Novice, Advanced, Excellent – $75.00
Versatility, Versatility Excellent – $50.00
Working – $50
Trial Application: (amended for 2025 with new database)
Per event fee – $1.25
Minimum trial application fee – $15
Trial applications are calculated based on the per/event fee with a minimum charge of $15.
TRIAL RUN FEE
Fee for each run (excluding FEO) at a trial – $2.00 (Feb 2015)
Fees will be forgiven for any trial that has less than 25 runs (amended Jan 2024)
PAYMENT OF DATA ENTRY SERVICES
Trial Results – Rally 50 cents per entry; Working – $1.00 per entry (amended May 2015)
Member Registrations – $6.00 for new and renewing members (amended Jan 2024)
Dog Registrations – $6.00 per dog (passed May 2016)
Trial Set Up – $5.00 per trial (passed May 2016)
Manual assignment of titles – $1.00 per Rally title; $2.50 per Working title. (amended Nov 2020)
Certificates – $8.50 per certificate processed (passed Feb 2025)
Emailed Trial Results – $5.00 per trial
The person in this position covers the cost of printer, ink, paper, postage, envelopes & labels.
CARO covers the cost of certificate blanks, ribbons, and mailing of ribbons. (passed Jan 2018)
PAYMENT OF OTHER ADMINISTRATIVE SERVICES
Secretary – $75.00 per month
Treasurer – $75.00 per month
Trial Approver – $5.00 per trial
Trial Secretary – $3 per run processed
Course Approver – $2.50 per review per course to a maximum of
– 2 reviews for in-person trials
– for judge candidates, no maximum reviews or reviewers (amended Jan 2024)
Judges Tests – $25.00 per interview exam (amended Jan 2024)
Cooperating Judge – $25 per level per day for Rally
– $2 per run for Working (amended Jan 2024)
Translations – $10.00 per set of minutes. $10.00 per page for random translations of 1 to 5 pages. Translation projects of 6 pages and up to be dealt with per project. (passed May 2020)
PAYMENT OF VIRTUAL TRIAL JUDGES (passed Nov 2023)
Rally per run scored – $5.00 with a minimum payment of $25 where there are 4 or fewer runs in an assigned class
Working per run scored – $5.00
PAYMENT FOR WORKSHOP DEVELOPMENT/PRESENTATION (January 2024)
Delivering existing material in a clinic/workshop – $50 (minimum 5 persons)
Development and delivery of new material for a clinic/workshop – $100
PAYMENTS (April 2019)
The treasurer can process the following payments without an individual motion:
Refunds under $100
Payments covered by these Standing Resolutions
Annual payments (insurance, GST)
Expenses previously approved by the board (eg Web Hosting costs, mail service software, sponsorships etc. (added January 2024)
Refunds under $100 may also be processed by the Data Entry Person (added January 2024)
TRIAL RESULTS SUBMISSION (amended January 2024)
All results, payments and penalties are the responsibility of the professional member whose number was used on the trial application. (Amended Feb 2024)
Results for all CARO trials must be received no later than 21 days from the date of the trial.
Payment must be received no later than 7 days after receiving confirmation of the amount due.
No trial approvals will be given to those individuals and clubs not complying with this resolution. There will be a fine of $50.00 plus applicable taxes for any infraction of this resolution. For trials already approved, trials will be suspended until the fine is paid. All results, payments and penalties are the responsibility of the professional member whose number was used on the trial application.
JUDGE ELIGIBILITY (amended January 2024)
In order to maintain judging eligibility, the judge must:
be professional members in good standing
have fulfilled all the requirements as set out by the Board of Directors
attend a CARO authorized judges’ seminar at least once every two years
Judged at least once every two years (trials or VT video runs)
Judges who have not met the above criteria for two consecutive years will have to pay for and retake the tests.
JUDGE LAPSED MEMBERSHIP (January 2022)
Judges whose membership has lapsed may regain their judging credentials as follows:
Pay a reinstatement fee for membership not paid by Dec 31 – $15
FAILURE OF A JUDGE TO SUBMIT COURSES (amended 2014)
Failure of a judge to submit courses before the set time limit of 30 days will result in a fine of $50.00 plus applicable taxes. The judge will not be allowed to accept any judging assignments until this fine is paid.
A second infraction within 12 months shall incur a fine of $75. (November 2024)
AWARDS
Certificates of Completion of titles will be awarded by CARO to the dog & handler teams that have met the necessary requirements for each level. (amended 2014)
Participants must be a member in good standing for 2 consecutive years in order for CARO to provide the championship ribbons. Effective Jan 1, 2025. (passed Jan 2024)
Non-members may purchase ribbons for titles that they have earned. Effective Jan 1, 2025. (Passed Jan 2023).
BOARD MEMBERSHIP Fees (June 2024)
CARO will cover the cost of the professional membership of any board member seated as of December 31 for the following year.